New Release | Estimated Read time – 2:24

We recently introduced the ability to check-in participants by scanning a QR code or barcode with a mobile device. This means you can now use phones, tablets, or barcode scanners for a quick and easy check-in experience. You could even skip barcode scanners altogether and reimagine your check-in experience by going fully mobile! 

How it works

By using Race Roster’s Onsite App and the camera on a mobile device, event staff and volunteers can quickly scan confirmation codes and bib barcodes. This will keep your check-in line moving quickly, or even allow you to explore other areas to complete participant check-in.

1 – Scan: When it’s time to scan the confirmation code, simply tap “Scan code” on the check-in app, allow access to your device’s camera, and scan the QR code. Every Race Roster confirmation email comes with a unique code that can be pulled up and scanned directly from their phone or a printed piece of paper.

2 – Check in: The Race Roster Onsite App instantly pulls up the participants associated with that confirmation number, without any clicking or typing. From here, the volunteer can simply tap “check in”.

3 – Distribute bib: Bibs can either be assigned on the spot or in advance.

  • Dynamically assigned – If a bib is being assigned dynamically, a barcode that has been printed on each bib can quickly be scanned, assigned, and distributed to the participant within seconds.
  • Pre-assigned – If bibs have been assigned in advance, the volunteer can simply hand out the pre-assigned bib and move on checking in the next participant!

New check-in opportunities

The introduction of this feature opens up the possibility for a new check-in queue experience!

  • Complete check-in from cars
  • Host check-in outdoors (no laptops, no plugs required!)
  • Have volunteers move around and check-in participants using a variety of portable devices
  • and more!

What’s new at Race Roster?

See all of our releases or visit our what’s new page for the most noteworthy Race Roster updates!


Race Roster

At our core, we are event organizers and athletes serving event organizers and athletes. Race Roster was founded by a group of friends with combined interests in running, technology, and event management. After organizing their own 10K in 2010, it was very apparent that the running industry was in dire need of better technology. Since May of 2012, Race Roster has partnered with over 4,000 organizers to grow, manage and execute on race day!